2018 Election Notice and Call for Nominations

March 5, 2018

Notice is hereby given for the election of CAPIC Directors pursuant to CAPIC Bylaws section 6.5 (a).

Seven (7) director positions will be filled in the upcoming elections in 2018 for a two-year term (2018-2020).

CAPIC Board of Directors has set Wednesday, May 16, 2018 as the date for the 2018 AGM. The location and time of the AGM will be announced through the official Notice of Annual General Meeting.

  2.     As per CAPIC Bylaws 6.4, each CAPIC Directors shall:

    1. Not be an undischarged bankrupt;
    2. Be a Registered Member or an Honorary Registered Member and a Member in Good Standing of the Corporation;
    3. Not have previously been removed as a director by the Members or had his or her office as director automatically vacated pursuant to section 6.7 of these Bylaws;
    4. Not have previously been removed as an officer of the Corporation by the Board;
    5. Not be a director or officer of and shall not hold an executive or staff position with another immigration advocacy organization, an organization providing services equivalent or similar to the Corporation, or a regulatory body for Authorized Representatives;
    6. Possess a minimum of two years of experience as a director of the Corporation, a director of OPIC, a director of AICC, a Member of a Chapter Committee, or other equivalent experience as determined by the Board from time to time;
    7. Has not resigned during his or her term of office as director at any time within the previous two-year term; and;
    8. Has not been reinstated within the last four years following a termination or suspension.
    9.     and, as per Bylaws 6.6 (c):

      A director may be eligible for re-election, provided that a director shall serve a maximum of two consecutive two-year terms (for a total of four consecutive years). After completing two consecutive two-year terms, a director shall not become eligible for re-election until at least two full years have elapsed since the completion of that director’s term.

    1. Becoming a Candidate
      1. Review CAPIC Bylaws, Conflict of Interest Policy, Board Policy, Election Policy and any relevant policies. Review CAPIC policies on CAPIC website.
      2. A nominee must follow the nomination procedures as outlined in CAPIC Bylaws 6.5(c), summarized as follows:
        1. Provide at least five (5) nominations by Registered/Honourary Registered members in good standing and written acceptance to the Chief Elector of the nomination set out in 6.5 (b) of the Bylaw;
        2. The deadline for submitting nomination package is 5 PM Eastern time on April 2, 2018
        3. Declare in writing that the candidate will observe the provisions of the Act, the Articles, the Bylaws, and any policies of the Corporation, including without limitation the Corporation’s election procedures; and
        4. Deliver to the Chief Elector a biography summarizing the candidate’s skill set and experience, a summary of the candidate’s vision and priorities for the Corporation, and the candidate’s proposed contribution to the Corporation based on the Corporation’s most recent strategic plan and financial information, for circulation at least five weeks prior to the expiry of the current director’s term.
        5. Nomination Documents shall be sent either by email, mail or fax to:
        6.                 The Chief Elector
                          245 Fairview Mall Drive, Suite 407
                          Toronto, Ontario M2J 4T1
                          By Fax: 416-309-1985
                          By Email: ChiefElector@capic.ca

          CAPIC prefers the Nominations to be delivered by Email in PDF/ MS Word format.

      3. Attend a candidate meeting, when so required by the Governance and Nomination Committee
    2. Voting:
      1. Voting will be by electronic means. Members in good standing of the Registered Member or Honorary Registered Member categories as at March 4, 2018 are eligible to vote.
      2. Members will receive email from the selected third-party voting company, prior to the start of voting period, with their Elector ID and password.
      3. Cast your vote during the voting period, as set out below.
    3. Election Time-table
    4. Date


      April 2, 2018 5 PM Eastern Time

      Receipt of Complete Nomination Package by CAPIC

      April 4, 2018

      List of Candidates published

      April 4, 2018

      Candidates submit Campaign materials

      April 9, 2018 9:00 AM Eastern Time

      Campaigning starts

      May 7, 2018 5:00 PM Eastern Time

      Campaigning ends

      May 9, 2018 0:00 AM Eastern Time

      Voting period starts

      May 11, 2018 11:59 PM Eastern Time

      Voting period ends

      May 17, 2018

      Voting Results announcement and ratification by members at AGM

      Members who have questions should contact the Chief Elector at ChiefElector@capic.ca


      Avni Marfatia RCIC

      Chief Elector for the Corporation.


      1. Election Policy
      2. Nomination Package:
        1. Schedule A - Candidate’s Declaration
        2. Schedule B - Nomination Form
        3. Schedule C - Indemnity Agreement
        4. Schedule E - Voters List Statutory Declaration
      3. Conflict of Interest Policy
      4. Conflict of Interest Declaration Form

                            To access the attachments:

                            1.        Log in to your account and visit the Dashboard section

                            2.        In the “AGM and Election” box at the bottom of the page, select “Procedure”

                            3.        All the relevant forms are under “Attachments”

                            4.        Once completed, send them to:

                                        The Chief Elector
                                        245 Fairview Mall Drive,Suite 407
                                        Toronto, Ontario M2J 4T1
                                        By Fax: 416-309-1985
                                        By Email: ChiefElector@capic.ca